FOIP Frequently Asked Questions
No. The Calgary Parking Authority routinely releases information without a formal FOIP request provided the information is neither subject to exemption from disclosure under the FOIP Act nor contains personal information about other individuals.
The FOIP Act is applicable to the majority of the provincial government and its agencies, boards, committees etc. and to local government which includes municipalities, school boards, post secondary education and health bodies. The legislation is not applicable to the private sector.
Personal information is recorded information on an identifiable individual including:
You will receive all information that is releasable under the FOIP Act. Some information may not be released if an exception to release exists in the Act. When an exemption to disclosure exists, a FOIP applicant will be informed under which section of the Act the information is exempt.
In the Act, there are two types of exemptions; mandatory which, if applicable, means the Calgary Parking Authority can not release information related to these exemptions without violating the Act and discretionary exemptions to which the Calgary Parking Authority may apply its discretion to the information in deciding whether or not to release.
When submitting a request for your own personal information, there is no initial fee charged.
When requesting information that is not your own personal information, you must pay an initial fee of $25.00. A request requiring this fee will not be processed until the fee is received.
A personal request will have fees assessed for photocopies if the cost of the copies requested exceeds $10.00. The charge for copies is $0.25 per page, therefore 41 or more pages will result in fees and you will be required to pay for all copies received.
For other requests, fees are charged when the cost of processing the request exceeds $150.00 which includes search time, preparation and review time and copies.
All fees are charged in accordance with Schedule 2 of Alberta Regulation 200/95. Applicants will be provided with an estimate of fees prior to processing, at which time an applicant can decide to continue or narrow the request, etc. A deposit of 50% of the fee estimate is required before the request can be processed; the remainder of the actual fees is due at the time of receipt of the information.
Your request will be opened, but processing will not begin until the initial fee has been received by the FOIP Coordinator's office. The office will inform you in writing that the request is on hold and awaiting the fee.
To obtain services from the Calgary Parking Authority, you may have to provide your personal information to the Calgary Parking Authority. However, the Calgary Parking Authority can collect only the personal information that is needed to provide the service.
When personal information is collected from an individual, notice should be given about what use is made of their personal information, the authority for collecting this information and the name and contact information of an employee who can answer additional questions a person may have on this collection. Also, the information is to be collected directly from the individual in most circumstances but there are allowed exceptions to this in the FOIP Act.
If you feel that the Calgary Parking Authority has breached your privacy, you have the right to request an investigation into the matter by the FOIP office and, if not satisfied with the result of this investigation, you may request the Information and Privacy Commissioner of Alberta to investigate the potential breach.
Employees of the Calgary Parking Authority, including the FOIP Coordinator's office, must make every "reasonable" effort to help FOIP applicants and to respond to each applicant openly, accurately and completely with the restrictions and exemptions of the FOIP Act.
If it is unclear what records are being requested, the FOIP Coordinator will contact the applicant for more details on the information being requested as a part of the duty to assist. This clarification enables more accurate and complete processing of a request.
Alberta's Information and Privacy Commissioner, who is appointed by the Provincial Legislature, oversees all aspects of the Freedom of Information and Protection of Privacy Act for all public bodies affected by The Act including the Calgary Parking Authority. The Office of the Commissioner (OIPC) is the independent body that reviews the application of the legislation including:
However, under certain circumstances it may be helpful to provide the reason, as it would enable the Calgary Parking Authority to process your request more efficiently.
There are five basic principles of this legislation aimed to provide an individual with an appropriate balance between access to government information and protection of the individual's personal information. These principles are:
The first thing to do is contact the area that has recorded the inaccurate information. If you are unable to have the correction made you can make a FOIP request to have the correction made. Use the form for making a request and indicate under "1. What records do you want to access?" you are asking for a correction to your personal information, specifying what you want to have corrected. It is important to note that the FOIP Office cannot change the opinion of another person recorded on your file.